SPREADSHEET

4. How do I enter data in a spreadsheet?

In a spreadsheet, data is entered in one or more cells. To enter data in a cell, follow the steps below.

1.       Click the cell where you want to enter data.

2.       Start typing the data using your keyboard. The data is automatically entered in the selected cell.

or

1.       Click the cell where you want to enter additional data.

2.       Click in the formula bar, located between the Ribbon and all cells, where you want to start entering the additional data.

3.       Type the data using your keyboard. The data is automatically entered in the selected cell.

 Entering Data into Cells

To enter data into a cell, just click in the cell and begin typing. What you type also displays in the Formula Bar. When entering dates, Excel defaults to the current year if the year portion of the date is not entered.

Working with Worksheets (Spreadsheets)

Viewing, Renaming, Inserting, and Deleting Worksheets

Worksheet tabs are found in the bottom left area of the workbook. To view a worksheet, click on its tab.

If the workbook window is not wide enough to display all of the tabs, use the arrows to the left of the tabs to navigate left or right, or right-click on any of the arrows and select the tab from the list that displays.

To rename a spreadsheet, right-click on the spreadsheet tab, select Rename from the context menu, and type a new name. Or, double-click on the worksheet tab and type a new name. To insert a worksheet, right-click on a worksheet tab and select Insert from the menu. Excel always inserts the spreadsheet to the left of the current worksheet.

To delete a worksheet, right-click on the worksheet tab and select Delete from the context menu.

Moving Worksheets (Spreadsheets)

Sometimes we want our spreadsheets to be arranged in a different order. To move a worksheet in the same workbook, right-click on the tab of the source worksheet and click "Move or Copy." In the Move or Copy window, click the name of the worksheet that you want the sheet to be inserted before, and click OK.

To move a spreadsheet to a new workbook, right-click on the tab of the source spreadsheet and click "Move or Copy." In the Move or Copy window, click the drop-down arrow under ―To Book:‖ and click (new book). Excel removes the worksheet from the existing workbook and opens a new workbook containing the moved worksheet.

To move a worksheet to another existing workbook, we recommend copying the worksheet as instructed below, and then deleting the original sheet when the worksheet has been successfully pasted.

Using cut and paste is an option, but if something happens to the PC before pasting occurs, a valuable worksheet could be lost.

Copying Worksheets (Spreadsheets)

Rather than start from scratch, it is often easier to copy, and then modify, an existing worksheet. To copy a worksheet in the same workbook, right-click on the tab of the source worksheet and click "Move or Copy." In the Move or Copy window, check the ―create a copy‖ box, click the name of the spreadsheet that you want the sheet to be inserted before, and click OK.

To copy a worksheet into a new workbook, right-click on the tab of the source worksheet and click "Move or Copy." In the Move or Copy window, click the drop-down arrow under ―To

Book:‖ and click (new book). Excel opens a new workbook containing the copied spreadsheet.

To copy a worksheet from one workbook to another existing workbook, right-click the top left corner cell to select all cells and click Copy. Open the other Excel workbook, find an empty worksheet, right-click the top left corner cell to select all cells, and click Paste. Return to the first worksheet and press ESC to remove the animated border.