WORD PROCESSING

4. FEATURES

CUT- Cut feature is use to remove information from document

PASTE- Is a feature use to place the information been cut or copy from same or different document.

COPY- Copying a document or portion of a document means duplicating the document.

N.B: The original document will still remain while the duplicate of it will be found in a new location.

METHODS OF COPYING A DOCUMENT

⮚ Shortcut method                                              

⮚ Keyboard method

⮚ Drag & drop method

⮚ Ribbon bar method

⮚ Right mouse method

SHORTCUT METHOD PROCEDURE)

✔ Highlight the portion of a document to be copied

✔ Right click on the highlighted text

✔ Select copy

✔ Position the insertion point in a new location

✔ Right click in an empty space

✔ Select paste

KEYBOARD METHOD (PROCEDURE)

✔ Highlight the text to be copied in the Document

✔ Press the ctrl + C to copy

✔ Position the cursor on the insertion point

✔ Press the key ctrl + V to paste

DRAG & DROP METHOD

✔ Highlight the text to be copied

✔ Hold down the ctrl key as you drag the highlights to a new location

✔ Release the mouse button

RIBBON BAR METHOD

✔ Highlight the portion of the document to be copied

✔ Click on the Home ribbon

✔ Click copy on the clipboard

✔ Position the insertion point in a new location

✔ Click on the paste from the Home Ribbon (clipboard)

 

NOTE- To cut a document means to move the document from its original location to a different location.

All the steps involved when copying a document are equally applicable with the cut method, but the only difference is that, instead of selecting copy, you just need to select cut before pasting the document. 

FIND AND REPLACE

Whenever a mistakes is made all over a document. For example mistakenly typed fred instead of fried, the find and replace feature help locate the errors and quickly replace them with the expected text. To apply the find and replace feature in a document:

● Click on the Home ribbon

● Click on the find icon on the drop down arrow and select find.

● Click on the replace Tab

● Type the error text in the find what text box and the corrected text in the Replace with text box

● Click on replace all if you want it to do an entire document correction or Replace if you want it one after the other.

● Click cancel button to abort operations.

GOTO

This is a quick navigation command. It is used to move to a specified location within a document without having to scroll through almost the entire pages.

SPELLING AND GRAMMAR

They check whether a document is error free both spelling and grammar.