8. FEATURES OF MICROSOFT OFFICE

⮚           The office Button- It‘s located in the upper left corner of MS word. Whenever you click on the button, you will see the basic command available on the file menu, open, save and print etc

⮚           Menu Bar- This contains the Home page (edit) insert, page layout, reference, mailing, review, view.



⮚ Title Bar – It gives information about the name of the package as well as the name of the document you are working on.

          ⮚   Minimize Button- It‘s used to hide current document/ work.

⮚           Maximize Button- The button give command to a document to restore previously minimize document or to enlarge window below.

          ⮚       Close Button- Its use to close document.

          ⮚    The Horizontal Ruler- This enable a user scale a document horizontally

          ⮚     The vertical Ruler- This enable a user document vertically  

⮚           Status Bar- contains information about a document, examples are : The page currently being viewed by the user, number of words in a document

          ⮚       Creating a New Document/ opening of New Document

Anytime you load Microsoft word, a new document is opened by default. To open a new document 

●               Click on the office button

●               Select new from displayed options

●               Select blank document from the dialog box

●               Click on create button

NOTE- A blinking cursor will appear in the text area called the insertion point, then follow the cursor by first deleting the initial text before you enter the text or the name you want to give the new document. 

The top banner of features on Word is referred to as the Ribbon.  The Ribbon includes the Ribbon tabs (just below the top blue banner) and specific commands for each Tab.  Clicking any tab will take you to the Ribbon commands for that heading. 

          ⮚       Opening of Existing Document

●               Click on the office button

●               Select open from the displayed options

●               Select the drive or directory where the document is located

●               Select the document from the dialog box

●               Click open button

          ⮚       Editing a Document

The editing features in MS word are

1.   Copy, cut and paste 

2.   Format painter 

3.   Thesaurus 

4.   Finding and replace

5.   Go to

6.   Spelling & Grammar 

7.   Word count

CUT- Cut feature is use to remove information from document

PASTE- Is a feature use to place the information been cut or copy from same or different document.

COPY- Copying a document or portion of a document means duplicating the document.

N.B: The original document will still remain while the duplicate of it will be found in a new location.

METHODS OF COPYING A DOCUMENT

⮚

Shortcut method                                              

⮚

Keyboard method

⮚

Drag & drop method

⮚

Ribbon bar method 

⮚

Right mouse method

SHORTCUT METHOD PROCEDURE)

✔       Highlight the portion of a document to be copied

✔       Right click on the highlighted text

✔       Select copy

✔       Position the insertion point in a new location

✔       Right click in an empty space

✔       Select paste

KEYBOARD METHOD (PROCEDURE)

✔       Highlight the text to be copied in the Document 

✔       Press the ctrl + C to copy

✔       Position the cursor on the insertion point

Press the key ctrl + V to paste