9. DRAG & DROP METHOD

DRAG & DROP METHOD

✔       Highlight the text to be copied

✔       Hold down the ctrl key as you drag the highlights to a new location

✔       Release the mouse button

          RIBBON BAR METHOD        

✔       Highlight the portion of the document to be copied

✔       Click on the Home ribbon 

✔       Click copy on the clipboard

✔       Position the insertion point in a new location

✔       Click on the paste from the Home Ribbon (clipboard)

 

NOTE- To cut a document means to move the document from its original location to a different location. 

All the steps involved when copying a document are equally applicable with the cut method, but the only difference is that, instead of selecting copy, you just need to select cut before pasting the document. 

FIND AND REPLACE

Whenever a mistakes is made all over a document. For example mistakenly typed fred instead of fried, the find and replace feature help locate the errors and quickly replace them with the expected text. To apply the find and replace feature in a document: 

●               Click on the Home ribbon

●               Click on the find icon on the drop down arrow and select find.

●               Click on the replace Tab

●               Type the error text in the find what text box and the corrected text in the Replace with text box

●               Click on replace all if you want it to do an entire document correction or Replace if you want it one after the other.

●               Click cancel button to abort operations.

GOTO

This is a quick navigation command. It is used to move to a specified location within a document without having to scroll through almost the entire pages.

SPELLING AND GRAMMAR 

They check whether a document is error free both spelling and grammar.

FORMATTING A DOCUMENT chalk cheek

Formatting a document is processing   of making a document presentable, which entails the following

         ❖       Font : A font format contains the following

1.              Font Face- This is the text outlook of a document, which can be Arial, Times New Roman, freestyle script, Tahoma etc.

2.              Font size-  This is the text sizes of the document which ranges from 8-72

3.              Font Style- This is the effects on the text, examples are bold, italic, regular, bold italic, underline.

4.              Font colour- This is the colour effect on the text such as rd, green, blue etc.

5.              Font effect- This display other effect on text such as strike through, subscript, superscript, change case etc.

6.              Character spacing- This display different characteristic of spacing that can be applied on the text. Examples, expanded or condensed, kerning etc.

         ❖     Paragraph-  This feature determines the distances between texts and lines

1. Indent and spacing- This feature creates a text with spacing before or after. examples are alignment indentation and spacing

         ❖        Bullets and Numbering- This format displays how a list should appear.

✔           Bullets- This is a way of using a picture in form of icons to illustrate list. ✔     Numbering- This is the way of using number to list items.

The numbering of items can either be Roman or Arabic Numerals